High-value consumable cabinet management system based on RFID technology

In recent years, the reform of medical institutions in my country has been deepening, and the diversification of high-value materials has become increasingly obvious. In order to improve the overall management level of materials and reduce losses, hospitals have to respond to the fierce competition in the medical market by optimizing material management methods.

Medical material management is the basic work to ensure normal medical order. In order to strengthen the management of medical materials, hospitals need to customize a rigorous management and control system, focusing on high-value consumables. The economic value caused by their damage and loss is huge for medical institutions.

Most of the traditional management of high-value medical materials is still extensive management. First, the clinical department purchases directly from the supplier, and then the supplier supplies high-value consumables to the department for acceptance. After each department uses it, the invoice is handed over to the equipment department for one-time storage and shipment.

This traditional management process is widely adopted by major hospitals due to its short cycle and high efficiency. However, the proliferation of high-value consumables has led to the weakening of access standards, difficulties in information tracking, unclear management responsibilities, and difficulties in statistical analysis of historical data. A series of problems have become increasingly severe. Secondly, the hospital's internal equipment, finance and clinical departments are not independent and compatible with each other. There is no reasonable early warning for insufficient reserves of high-value consumables. On the contrary, loss and waste or inventory redundancy will occupy a large amount of funds. Furthermore, most of the current high-value consumables are various types of implantable human consumables, with a wide range of specifications. Warehouse storage takes up a lot of money. In addition, attention must be paid to safety monitoring such as batch expiration dates. The consequences of expired consumables being used on patients are obvious to all.

Strengthening and optimizing the scientific management of high-value medical consumables is a top priority to improve hospital management levels. From procurement to warehousing, to use and patient care, it is imperative to implement modern management methods in this complete cycle to enable efficient use of consumables and low-cost output.

The intelligent management system for medical high-value consumables uses RFID radio frequency technology to integrate high-value material ordering management, internal requisitioning, and usage tracking into a series of process analysis, which greatly improves the efficiency of hospital high-value material management and control.

From the time high-value consumables are put into the warehouse, electronic tags are bound to carry key information about the consumables. The internal circulation process is monitored through radio frequency identification until they are used on patients. Full-process control is implemented internally and traceability of medical supplies is implemented externally, which greatly accelerates the pace of modern management of medical information. Finally, a comprehensive analysis of the usage of various high-value consumables and annual usage trends is conducted to help high-value material managers determine the usage of consumables at each stage, so as to make orderly and rational orders.

In recent years, there has been an obvious surge in both type and quantity of medical consumables. For hospitals, there are great difficulties in data collection and entry, not to mention later traceability management. The high-value medical consumables management system is based on digital medical research experience, analyzes the high-value consumables procurement process, uses radio frequency identification technology to quickly identify and collect data, and introduces radio frequency identification technology into product traceability. It greatly increases the circulation and reliability of the product, reduces the hospital's manpower and material costs, and improves supply efficiency, which is of great significance to improving its own efficiency.

Introducing RFID technology into the consumables cabinet, while integrating the identity authentication module and camera monitoring module downwards, and connecting to the intelligent management platform upwards, extending modern logistics services to hospitals and operating rooms, realizing the supervision and tracking of high-value consumables, allowing high-value interventional consumables to be circulated among suppliers, hospitals and patients, creating an efficient and intelligent modern hospital consumables management model that will effectively solve various shortcomings in existing high-value consumables management.

ThingMagic four-channel reader/writer

RFID标签

RFID high-value medical consumables cabinet integrationThingMagic high-performance reader and writer, can realize automatic, fast and accurate reading of large quantities of consumables in the entire cabinet, track the use process of consumables, and monitor the process from application, purchase, acceptance, receipt, use, scrapping, etc., covering the entire life cycle of consumables, providing accurate data support for hospitals to effectively plan statistics and replenishment.

The RFID consumables cabinet can store high-value medical consumables, achieve rapid inventory, and automatically identify and record entry and exit. Any number of cabinets can be combined and configured, main cabinet + auxiliary cabinet (window auxiliary cabinet/catheter auxiliary cabinet). Post-operative usage data can be connected to and transmitted to the HIS system for billing to avoid missed charges, and consumable inventory, usage and out-of-stock information can be dynamically displayed in real time to achieve a lean supply system for consumable application, purchase and replenishment. The software can also realize early warning of the near-expiration date, interception of the expiration date, and batch number tracking management. The report query function can perfectly replace manual records kept by departments, and information such as supply, replacement and loss of consumables can be traced electronically.

The sides of the entire cabinet can be customized with silk screen printing, and OEM services are provided. The sliding drawer and hanger can be pulled out during use to facilitate access to consumables. The top of the cabinet is equipped with emergency unlocking and maintenance windows. The door frame is made of oxidized aluminum profile, which is strong and durable and beautiful in appearance. There are many ways to open the door of the auxiliary cabinet, including vein, medical card, or software control of the main cabinet. Each floor is equipped with 4 grid information display screens to realize real-time display of consumable types and information, prompting nurses to take them. The shelves are equipped with acrylic transparent partitions to separate categories and facilitate management. The transparent window in the cabinet makes it easy to observe the usage of consumables outside the cabinet. The main cabinet is equipped with a QR code scanner, which is convenient for reading identity information to verify the door, or in special circumstances, scanning the QR code of consumables to read RFID data (when the RFID tag fails). Equipped with a 14-inch capacitive touch screen to facilitate human-computer interaction and process management. Optional receipt printer to print data and keep certificates. The secondary cabinets can be controlled and cascaded through the main cabinet to achieve multi-cabinet control, unified data summary and external data interaction.

High-value medical consumable cabinets based on RFID technology can be used for medical materials that are used by various specialties and directly act on the human body, have strict safety requirements and are of relatively high value. Mainly including stents, artificial organs, interventional catheter materials, implant materials, anesthesia materials, etc. With the rapid expansion of hospital scale, the scope and quantity of its use are growing rapidly. Facing the increasing use of high-value consumables, hospitals must also manage them efficiently and safely to effectively prevent the loss of high-value consumables, dynamically manage and monitor them in real time.

Its typical product functions include:

1. Quick scanning. The RFID scanner can quickly scan RFID tags and automatically access relevant data.

2. RFID technology is not limited by product size and shape in reading, and can be applied to different products and consumables.

3. High accuracy. Each consumable is pasted with a unique RFID identification code, so there will be no operator errors.

4. The RFID is equipped with a high-definition touch screen and is easy to operate.

5. It has the function of opening all doors with one click in the background, which is convenient for administrators to use in emergencies.

6. It can monitor the usage of smart cabinets in real time, and provide feedback and query on the opening and closing status of cabinet doors.

7. It can be configured to support various door opening methods, such as fingerprint, face, IC card, finger vein, etc.

8. The application, purchase, acceptance, receipt, use and scrapping process of each consumable can be recorded and queried in the background.

9. The RFID smart consumable cabinet can be set up with hierarchical administrators. Each management authority is different. The general management can add and delete individual administrators.

The full life cycle management of high-value medical consumables not only has the significance of logistics management and financial management, but is also a component of important information for hospital medical services, which has great statistical analysis value. Using RFID technology to build a complete high-value medical consumables tracking and traceability system is the best solution to solve the current situation of high-value consumables management. From determining the types and quantities of consumables procurement, to automatic storage and withdrawal of consumables, to automatic and accurate correlation of patients' intraoperative use, every high-value consumables can be It can be traced upward to suppliers and manufacturers, and downward to surgeons and patients; at the same time, the real-time inventory, accounting, and payment status of high-value consumables can be dynamically queried at any time, which not only provides a detailed data basis for future statistical analysis, but also implements tracking and supervision of the entire process of high-value consumables. Once quality problems occur with high-value consumables, they can be easily traced and queried, thereby protecting the rights of patients and hospitals.

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